Home » ASVCares and Onsite Childcare

ASVCares and Onsite Childcare

ASVCares Application Now Open –> ASVCares Grant Page at

Onsite Childcare Registration Now Open –> KiddieCorp Site

ASVCares Awards
April 17, 2020 deadline

In an effort to remove barriers to attending the annual ASV meeting, ASV offers need-based fellowship assistance to support child/dependent care. The ASVCares fellowship is intended to offset additional childcare/dependent care costs associated with conference attendance, rather than routine childcare/dependent care costs that would typically be paid for normal work hours. Applicants must be a member of ASV and have one or more dependents under 18 years of age or a special-needs dependent. Application for an ASVCares fellowship must be submitted online to ASV by April 17, 2020 through the ASV Member portal (here) and includes a statement of need for support and a budget justification.

Onsite Daycare through KiddieCorp
April 17, 2020 deadline

ASV is committed to having the annual meeting accessible to all interested virologists. For ASV2020, ASV has contracted with KiddieCorp (, a national firm that has provided onsite daycare for meetings of national organizations since 1986.*  Care will be in a conference room in the Hilton Fort Collins; children 6 months – 15 years old can be accommodated.

Registration and further information from KiddieCorp can be found here.

Parents will be expected to pay $10/hr per child. They will need to commit to the specific hours prior to April 10, 2020. Parents will be able to sign up by the hour. Nonrefundable billing by KiddieCorp will take place on or after April 17, 2020.  

Note:  If there are not enough children signed up to make this financially feasible, ASV will cancel the contract with KiddieCorp prior to April 17, 2020, notifying those parents signed up; and there will be no charge to parents. Parents who had signed up with KiddieCorp would have the option of cancelling their ASV2020 meeting registration with Colorado State if necessary at no charge if they notify CSU by May 1, 2019. They will also be able to submit/amend an ASVCares grant application past the normal ASVCares deadline.

PROPOSED HOURS (hours may be reduced, depending on demand, with notification to parents prior to April 17, 2020 if there are reductions).

   Saturday, June 13 5:00 pm – 10:15 pm Keynote at 5:30, workshops end at 10pm
   Sunday, June 14 8:00 am – noon
1:00 pm – 5:30 pm
6:30 pm – 10:00 pm Posters run 8:30 – 11:00 pm
   Monday, June 15 8:00 am – noon
1:00 pm – 5:30 pm
6:30 pm – 10:00 pm Posters run 8:30 – 11:00 pm
   Tuesday, June 16 8:00 am – noon
1:00 pm – 5:00 pm
   Wednesday, June 17 8:00 am – noon

Note: Parents will be responsible for providing food for their children at lunch and dinner. There are a restaurant and cafe in the hotel; there are a number of restaurants nearby (e.g., Chuck E. Cheese, Taco Bell, Panino’s Italian). Parents can also take their children to the dining halls, where meeting registrants will have lunches and dinners; parents would pay-as-you-go for children’s meals individually at the dining halls. Snacks will be provided, or parents can also provide them for their children.

Can I apply for and ASVCares grant for this childcare?
For those using the KiddieCorp onsite daycare program, parents can apply for travel funds for their children using the ASVCares application site and appropriate budget justification. However, because the costs of onsite care through KiddieCorp are already partially subsidized by ASV, the hourly costs ($10/hr/child) will not be eligible for ASVCares funding.

Need more information?
See the KiddieCorp registration link or contact them by phone at (858) 455-1718 or by e-mail at

*American Academy of Pediatrics (since 1991), American Postal Workers Union (1992), Ecological Society of America (2006), Geological Society of America (2006). Contact information available on request via an email to