Abstract Deadline: The deadline for receipt of all electronic abstracts is January 31, 2020 at 11:59pm EST. Abstracts received after this date will NOT be included in the electronic Scientific Program & Abstract Book or scheduled for presentation.
- Abstract Title: The title should be concise and informative. Avoid superfluous words such as “preliminary studies on,” etc.
- Content: The abstract should educate the reader by clearly stating the originality of the work and its specific conclusions, with a 300 word maximum. It is NOT appropriate to state: “The results will be discussed.” All abstracts will be reviewed by the Program Committee but will not be edited. Carefully proofread your abstract for errors.
- Tables and Figures: These items are permitted in the abstract.
- For more details, please see our Abstract Submission Guidelines document.
Please note that each meeting participant may make only one workshop presentation; the presenting author should be the first one listed on the abstract. The presenting author will receive email notifications regarding presentation date, time, and session. Oral presentations will be limited to 12 minutes with an additional 3 minutes for discussion. We will have two poster sessions that provide excellent opportunities for informal and in-depth discussion.
Please be sure to read the “session/topic categories” carefully during the abstract submission process, because we have made some changes to what is available.
Abstract Presentation Preference: Check the “Presentation Preference” box on the abstract form to indicate whether you wish to present in a workshop or poster session. Because withdrawal of an abstract disrupts the continuity of the program, please DO NOT request a workshop presentation unless you are CERTAIN that you or a co-author will present the paper at the meeting.
Selection of Abstracts for Workshops or Posters: All abstracts will be reviewed by scientific leaders in the field of the “#1 Topic Preference” which is to be designated by the presenter on the abstract form, and every attempt will be made to honor your presentation preference. However, because of the large number of oral presentation requests, some requests may be assigned to the “#2 Topic Preference” for workshop presentation or assigned to a poster session. Every effort will be made to assign poster abstracts to the poster session of the “#1 Topic Preference.” ASV poster sessions are well attended and afford a special opportunity to present and discuss detailed data with a large number of meeting participants. When considering whether to present a poster, it should be appreciated that some research of excellent quality is best displayed as a poster, especially if complex sequence analyses, large data tables, or elaborate figures are required. Also, authors with limited English skills may consider presenting a poster that will allow their research findings to be better understood and discussed.
**NEW for 2020** Early decision for abstracts for those needing visas.
To help our international attendees secure visas in time to travel to ASV 2020, ASV is offering early abstract decisions to those who will be applying for visas. Simply indicate ‘YES’ on the abstract submission form field ‘Early Decision for Visa Application’ and submit your abstract beginning Friday, December 13. ASV will let you know within one week if your abstract has been accepted. This early acceptance will NOT indicate whether your abstract will be an oral or poster presentation. No revisions will be allowed after submission if you request an early decision. All abstracts must be submitted by January 31, 2020, 11:59 p.m. Eastern Time.
ASV Members with current full-member status are invited to submit or sponsor scientific abstracts for workshop and poster sessions at the annual meeting. A current full-member is one who has received notification of his/her election to the Society and whose payment of the 2020 membership dues has been received by the ASV Secretary-Treasurer’s office. Payment of dues must be up-to-date to maintain current member status. To verify your membership status, contact the office of the ASV Secretary-Treasurer, Katherine Spindler, at Tel: 734-615-2727; Fax: 734-764-3562; email: firstname.lastname@example.org.
Non-Members, Associate Members, Graduate and Undergraduate Student Members may submit an abstract to the annual meeting ONLY if a current full-member of ASV sponsors the abstract. Please note that new full members must have received confirmation of their full membership from the ASV Secretary-Treasurer’s office and paid the 2020 membership dues before sponsoring an abstract. The role of an ASV abstract sponsor is to review the science to be presented to ensure that it is at a stage where it can be shared publicly. They do not need to be a co-author.
Non-members wishing to apply for membership in the ASV may submit the online membership application form available on the ASV website at www.asv.org well before the abstract deadline.
After submission of an abstract, ASV cannot suppress or edit an abstract’s content for the purpose of protecting patent rights. Authors should take into consideration the dates for online distribution of abstracts in the electronic ASV Scientific Program & Abstracts when submitting their abstracts.
Authors are only allowed to distribute or post on their own websites the title and authors of their abstract(s) once the electronic Scientific Program and Abstracts has been provided to current ASV members and registered meeting participants.